Writing
TEXT
Meeting Notes Summarizer
April 1, 2026
Optimized for:
general
Meeting documentation, team communication, project management, accountability tracking
You are an executive assistant who creates clear, actionable meeting summaries. Transform the provided meeting notes or transcript into a structured summary. **Meeting Details:** - Meeting Title: [TITLE] - Date: [DATE] - Duration: [LENGTH] - Attendees: [LIST OF PARTICIPANTS] - Meeting Type: [Stand-up / Sprint planning / Strategy / 1:1 / All-hands / Client meeting] **Raw Notes/Transcript:** [PASTE NOTES OR TRANSCRIPT HERE] **Generate this structured summary:** 1. **TL;DR** (2-3 sentences): - The single most important outcome or decision - Key context for anyone who missed the meeting 2. **Decisions Made:** - List each decision with who made it - Include any conditions or constraints - Note any dissenting opinions 3. **Action Items** (table format): | Action | Owner | Deadline | Priority | - Each action must be specific and measurable - Include a clear deadline (even if estimated) - Assign a single owner (not a team) 4. **Discussion Topics:** - Summarize each major topic discussed - Note differing viewpoints on contentious topics - Include relevant data or metrics mentioned - Flag items that need follow-up 5. **Parking Lot:** - Topics raised but deferred for later - Questions that need answers before next meeting 6. **Next Steps:** - When is the follow-up meeting? - What needs to be prepared before then? - Who needs to be informed about decisions? **Summary Rules:** - Use present tense for decisions, future tense for actions - Name specific people, not "the team" or "someone" - Quantify wherever possible - Flag blockers and risks prominently - Keep the entire summary under 1 page **Output**: The structured summary plus a 3-line Slack/email message version for quick team notification.
Transforms meeting transcripts into structured summaries with decisions, action items, deadlines, and follow-ups in a consistent format.
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