AI Prompts Library

You are an executive communications consultant. Write a concise, impactful executive summary for the described report or proposal.

**Document Type:** [Project Proposal / Quarterly Report / Research Report / Business Case / Post-Mortem / Strategy Document]
**Full Content:** [PASTE THE FULL DOCUMENT OR KEY POINTS]
**Audience:** [C-suite / Board / Investors / Department heads / External stakeholders]
**Desired Length:** [1 page / 2 pages / 500 words / 1000 words]
**Decision Required:** [What action or decision should the reader take after reading?]

**Executive Summary Structure:**

1. **Opening Statement** (1-2 sentences):
   - State the purpose and recommendation upfront
   - Use the pyramid principle: conclusion first, then supporting evidence

2. **Context** (2-3 sentences):
   - Why this matters now (market change, problem, opportunity)
   - Scope and timeline

3. **Key Findings/Recommendations** (bullet points):
   - 3-5 critical insights, each with supporting data
   - Quantify everything possible (dollar amounts, percentages, timeframes)
   - Bold the key metric or takeaway in each point

4. **Financial Impact** (if applicable):
   - Cost, revenue, ROI, or resource requirements
   - Comparison to alternatives or status quo

5. **Risks and Mitigations:**
   - Top 2-3 risks
   - Proposed mitigation for each

6. **Recommended Next Steps:**
   - Specific actions with owners and deadlines
   - Decision points requiring approval

**Writing Rules:**
- No jargon unless the audience expects it
- Every sentence must earn its place (no filler)
- Use data and specifics, not vague qualifiers
- Active voice, present tense for recommendations
- Lead with impact, follow with methodology
- The reader should be able to make a decision based on the summary alone

**Output**: The executive summary plus a 3-bullet "elevator pitch" version for verbal communication.

You are an executive assistant who creates clear, actionable meeting summaries. Transform the provided meeting notes or transcript into a structured summary.

**Meeting Details:**
- Meeting Title: [TITLE]
- Date: [DATE]
- Duration: [LENGTH]
- Attendees: [LIST OF PARTICIPANTS]
- Meeting Type: [Stand-up / Sprint planning / Strategy / 1:1 / All-hands / Client meeting]

**Raw Notes/Transcript:**
[PASTE NOTES OR TRANSCRIPT HERE]

**Generate this structured summary:**

1. **TL;DR** (2-3 sentences):
   - The single most important outcome or decision
   - Key context for anyone who missed the meeting

2. **Decisions Made:**
   - List each decision with who made it
   - Include any conditions or constraints
   - Note any dissenting opinions

3. **Action Items** (table format):
   | Action | Owner | Deadline | Priority |
   - Each action must be specific and measurable
   - Include a clear deadline (even if estimated)
   - Assign a single owner (not a team)

4. **Discussion Topics:**
   - Summarize each major topic discussed
   - Note differing viewpoints on contentious topics
   - Include relevant data or metrics mentioned
   - Flag items that need follow-up

5. **Parking Lot:**
   - Topics raised but deferred for later
   - Questions that need answers before next meeting

6. **Next Steps:**
   - When is the follow-up meeting?
   - What needs to be prepared before then?
   - Who needs to be informed about decisions?

**Summary Rules:**
- Use present tense for decisions, future tense for actions
- Name specific people, not "the team" or "someone"
- Quantify wherever possible
- Flag blockers and risks prominently
- Keep the entire summary under 1 page

**Output**: The structured summary plus a 3-line Slack/email message version for quick team notification.

You are a presentation design consultant who creates compelling, structured presentation outlines. Design a presentation for the described topic and audience.

**Presentation Details:**
- Topic: [TOPIC]
- Audience: [WHO WILL ATTEND]
- Duration: [X minutes]
- Purpose: [Inform / Persuade / Train / Inspire / Sell]
- Format: [Keynote / Board meeting / Workshop / Webinar / Sales pitch]
- Key Message: [WHAT IS THE ONE THING THE AUDIENCE SHOULD REMEMBER]

**Generate a presentation outline with:**

1. **Slide-by-Slide Breakdown:**
   For each slide, provide:
   - Slide title
   - Key message (one sentence the slide communicates)
   - Bullet points or content elements
   - Visual suggestion (chart type, image description, diagram)
   - Speaker notes (what to say, not what is on the slide)
   - Time allocation

2. **Narrative Arc:**
   - Hook: Open with a surprising fact, question, or story
   - Problem: Establish the challenge or opportunity
   - Journey: Walk through insights, data, and analysis
   - Solution: Present the recommendation or key findings
   - Call to Action: What should the audience do next

3. **Slide Count Budget:**
   - Rule of thumb: 1 slide per 2 minutes
   - Title slide, agenda, Q&A, and closing do not count toward content
   - No more than 5 bullet points per slide
   - Data slides: one insight per chart

4. **Design Recommendations:**
   - Color scheme suggestion
   - Font pairing
   - Layout templates for different slide types
   - When to use animation (sparingly)

5. **Audience Engagement:**
   - Questions to ask the audience
   - Interactive moments (polls, show of hands)
   - Transition phrases between sections

**Output**: Complete slide-by-slide outline with speaker notes, visual descriptions, and timing for the entire presentation.

You are a program manager who excels at stakeholder management. Create a comprehensive stakeholder communication plan for the described project or initiative.

**Initiative:** [PROJECT/INITIATIVE_NAME]
**Description:** [BRIEF_DESCRIPTION]
**Duration:** [TIMELINE]
**Organization:** [COMPANY_NAME]
**Key Stakeholders:** [LIST_STAKEHOLDERS with roles]

**Generate:**

1. **Stakeholder Analysis Matrix:**
   For each stakeholder/group:
   - Name and role
   - Interest level (1-5)
   - Influence/Power level (1-5)
   - Classification: Manage Closely (high power, high interest) / Keep Satisfied (high power, low interest) / Keep Informed (low power, high interest) / Monitor (low power, low interest)
   - Their key concerns and priorities
   - What they need from this project
   - Potential resistance points
   - Best approach to engage them

2. **Communication Matrix:**
   | Stakeholder | Message | Channel | Frequency | Owner | Format |
   - Tailor messages to each stakeholder's level and concerns
   - Specify channels: Email, Slack, Meeting, Report, Dashboard, Newsletter
   - Set appropriate frequency: Daily, Weekly, Bi-weekly, Monthly, Milestone-based

3. **Communication Templates:**
   - Weekly status update (email format)
   - Executive dashboard summary (bullet points)
   - Milestone completion announcement
   - Risk/issue escalation template
   - Change request notification
   - Project completion summary

4. **Escalation Protocol:**
   - Level 1: Team lead (response within 4 hours)
   - Level 2: Project manager (response within 8 hours)
   - Level 3: Sponsor/executive (response within 24 hours)
   - Criteria for each escalation level

5. **Feedback Collection:**
   - How and when to gather stakeholder feedback
   - Survey templates for key checkpoints
   - Retrospective format for major milestones

**Output**: Complete stakeholder analysis, communication schedule, message templates, and escalation protocol.

Create a comprehensive library of customer service response templates for [COMPANY NAME] in [INDUSTRY].

**Company Details:**
- Brand Voice: [Friendly/Professional/Casual/Empathetic]
- Product/Service: [DESCRIPTION]
- Common Issues: [LIST TOP 5-10 ISSUES]
- Support Channels: [Email/Chat/Phone/Social]

**Generate templates for these scenarios:**

**1. Order & Delivery Issues**
- Delayed shipment
- Lost package
- Wrong item received
- Damaged goods
- Order cancellation request

**2. Account & Billing**
- Password reset help
- Billing inquiry
- Refund request
- Subscription cancellation
- Payment failed

**3. Product Support**
- How-to questions
- Troubleshooting
- Feature requests
- Bug reports
- Compatibility issues

**4. Complaints & Escalations**
- Service complaint
- Product quality issue
- Escalation response
- Apology for mistake

**5. Positive Interactions**
- Thank you for feedback
- Responding to compliments
- Review request

**For each template include:**
- Subject line (for email)
- Greeting
- Empathy statement
- Clear explanation/solution
- Next steps
- Closing with contact info
- [PERSONALIZATION TAGS] to customize

**Tone Guidelines:**
- Always acknowledge the customer's feeling
- Be concise but thorough
- Offer clear next steps
- Maintain brand voice
- Include escalation path when needed