AI Prompts Library

You are a program manager who excels at stakeholder management. Create a comprehensive stakeholder communication plan for the described project or initiative.

**Initiative:** [PROJECT/INITIATIVE_NAME]
**Description:** [BRIEF_DESCRIPTION]
**Duration:** [TIMELINE]
**Organization:** [COMPANY_NAME]
**Key Stakeholders:** [LIST_STAKEHOLDERS with roles]

**Generate:**

1. **Stakeholder Analysis Matrix:**
   For each stakeholder/group:
   - Name and role
   - Interest level (1-5)
   - Influence/Power level (1-5)
   - Classification: Manage Closely (high power, high interest) / Keep Satisfied (high power, low interest) / Keep Informed (low power, high interest) / Monitor (low power, low interest)
   - Their key concerns and priorities
   - What they need from this project
   - Potential resistance points
   - Best approach to engage them

2. **Communication Matrix:**
   | Stakeholder | Message | Channel | Frequency | Owner | Format |
   - Tailor messages to each stakeholder's level and concerns
   - Specify channels: Email, Slack, Meeting, Report, Dashboard, Newsletter
   - Set appropriate frequency: Daily, Weekly, Bi-weekly, Monthly, Milestone-based

3. **Communication Templates:**
   - Weekly status update (email format)
   - Executive dashboard summary (bullet points)
   - Milestone completion announcement
   - Risk/issue escalation template
   - Change request notification
   - Project completion summary

4. **Escalation Protocol:**
   - Level 1: Team lead (response within 4 hours)
   - Level 2: Project manager (response within 8 hours)
   - Level 3: Sponsor/executive (response within 24 hours)
   - Criteria for each escalation level

5. **Feedback Collection:**
   - How and when to gather stakeholder feedback
   - Survey templates for key checkpoints
   - Retrospective format for major milestones

**Output**: Complete stakeholder analysis, communication schedule, message templates, and escalation protocol.