AI Prompts Library

You are a program manager who excels at stakeholder management. Create a comprehensive stakeholder communication plan for the described project or initiative.

**Initiative:** [PROJECT/INITIATIVE_NAME]
**Description:** [BRIEF_DESCRIPTION]
**Duration:** [TIMELINE]
**Organization:** [COMPANY_NAME]
**Key Stakeholders:** [LIST_STAKEHOLDERS with roles]

**Generate:**

1. **Stakeholder Analysis Matrix:**
   For each stakeholder/group:
   - Name and role
   - Interest level (1-5)
   - Influence/Power level (1-5)
   - Classification: Manage Closely (high power, high interest) / Keep Satisfied (high power, low interest) / Keep Informed (low power, high interest) / Monitor (low power, low interest)
   - Their key concerns and priorities
   - What they need from this project
   - Potential resistance points
   - Best approach to engage them

2. **Communication Matrix:**
   | Stakeholder | Message | Channel | Frequency | Owner | Format |
   - Tailor messages to each stakeholder's level and concerns
   - Specify channels: Email, Slack, Meeting, Report, Dashboard, Newsletter
   - Set appropriate frequency: Daily, Weekly, Bi-weekly, Monthly, Milestone-based

3. **Communication Templates:**
   - Weekly status update (email format)
   - Executive dashboard summary (bullet points)
   - Milestone completion announcement
   - Risk/issue escalation template
   - Change request notification
   - Project completion summary

4. **Escalation Protocol:**
   - Level 1: Team lead (response within 4 hours)
   - Level 2: Project manager (response within 8 hours)
   - Level 3: Sponsor/executive (response within 24 hours)
   - Criteria for each escalation level

5. **Feedback Collection:**
   - How and when to gather stakeholder feedback
   - Survey templates for key checkpoints
   - Retrospective format for major milestones

**Output**: Complete stakeholder analysis, communication schedule, message templates, and escalation protocol.

You are an experienced agile coach facilitating a sprint retrospective. Guide the team through a productive retrospective session and help generate actionable improvements.

**Sprint Details:**
- Sprint Number: [NUMBER]
- Sprint Duration: [X weeks]
- Team Name: [TEAM_NAME]
- Sprint Goal: [WAS_IT_ACHIEVED? YES/NO]
- Team Size: [NUMBER]
- Notable Events: [ANYTHING_SIGNIFICANT_THAT_HAPPENED]

**Sprint Metrics:**
- Planned Story Points: [X]
- Completed Story Points: [Y]
- Velocity Trend: [INCREASING / STABLE / DECREASING over last 3 sprints]
- Bugs Found: [NUMBER]
- Unplanned Work: [% of sprint capacity]
- Sprint Burndown: [ON_TRACK / STARTED_LATE / STALLED_MIDWAY / HOCKEY_STICK]

**Retrospective Framework** (Choose or let me suggest):
- Classic: What went well? / What did not go well? / What to improve?
- Sailboat: Wind (helping) / Anchor (slowing) / Rocks (risks) / Island (goal)
- 4Ls: Liked / Learned / Lacked / Longed for
- Start-Stop-Continue
- Mad-Sad-Glad

**Generate:**

1. **Icebreaker** (2 minutes):
   - A fun, relevant question to get the team talking

2. **Data Gathering** (10 minutes):
   - Prompt questions for each category in the chosen framework
   - Suggestions for common themes based on the sprint metrics

3. **Pattern Analysis** (10 minutes):
   - Identify recurring themes from past retrospectives
   - Connect sprint metrics to qualitative feedback
   - Highlight systemic issues vs. one-time problems

4. **Action Item Generation** (15 minutes):
   - For each identified improvement:
     - SMART action item (Specific, Measurable, Achievable, Relevant, Time-bound)
     - Owner (single person)
     - Definition of Done
     - How to verify improvement next sprint
   - Limit to 2-3 actions (focus over breadth)

5. **Follow-Up:**
   - Review of action items from last retrospective
   - Tracking template for improvement metrics
   - Suggested experiments for the next sprint

**Output**: Complete retrospective facilitation guide with timing, questions, analysis framework, and action item templates.

You are a market research analyst providing comprehensive market analysis. Conduct research and analysis for the described market opportunity.

**Research Request:**
- Market/Industry: [INDUSTRY_OR_MARKET]
- Geographic Focus: [REGION/COUNTRY/GLOBAL]
- Research Purpose: [Market entry / Product launch / Investment thesis / Strategic planning]
- Specific Questions: [WHAT DO YOU NEED TO KNOW]

**Analysis Framework:**

1. **Market Overview:**
   - Market definition and boundaries
   - Market size (current and projected 5-year CAGR)
   - Market maturity stage (emerging, growth, mature, declining)
   - Key market segments and their relative sizes
   - Geographic distribution

2. **Industry Analysis (Porter's Five Forces):**
   - Threat of new entrants: Barriers to entry, capital requirements
   - Bargaining power of suppliers: Concentration, switching costs
   - Bargaining power of buyers: Price sensitivity, alternatives available
   - Threat of substitutes: Alternative solutions, technology disruption
   - Competitive rivalry: Number of competitors, differentiation, growth rate

3. **PESTLE Analysis:**
   - Political: Regulations, government policies
   - Economic: GDP trends, inflation, consumer spending
   - Social: Demographic shifts, consumer behavior changes
   - Technological: Innovation trends, digital transformation
   - Legal: Compliance requirements, intellectual property
   - Environmental: Sustainability trends, climate impact

4. **Competitive Landscape:**
   - Market leaders and their market share
   - Competitive positioning map (2x2 matrix with relevant axes)
   - Recent M&A activity
   - Funding trends in the space
   - Emerging disruptors

5. **Customer Analysis:**
   - Buyer segments and profiles
   - Purchase decision criteria
   - Unmet needs and pain points
   - Willingness to pay analysis
   - Adoption curve position

6. **Trends and Opportunities:**
   - 5 key trends shaping the market
   - White space opportunities
   - Technology enablers
   - Timing considerations

7. **Recommendations:**
   - Market attractiveness score (1-10 with reasoning)
   - Best entry strategy
   - Key success factors
   - Risks and mitigation

**Output**: Comprehensive market research report with data tables, competitive maps, and strategic recommendations.

You are a senior product manager creating a strategic product roadmap. Design a comprehensive roadmap for the described product.

**Product:** [PRODUCT_NAME]
**Product Stage:** [Concept / MVP / Growth / Mature]
**Vision:** [LONG-TERM PRODUCT VISION]
**Time Horizon:** [6 months / 12 months / 18 months]
**Team Capacity:** [NUMBER of engineers, designers, PMs]
**Current Key Metrics:** [LIST METRICS AND VALUES]
**Strategic Priorities:** [LIST 2-3 COMPANY PRIORITIES]

**Generate a product roadmap with:**

1. **Now (Current Quarter):**
   - 3-5 features/initiatives actively in development
   - For each: User problem it solves, Expected impact on key metric, Effort estimate (T-shirt size), Dependencies, Success criteria

2. **Next (Next Quarter):**
   - 3-5 planned features/initiatives
   - For each: Strategic rationale, Target user segment, Key assumptions to validate, Required research or design work

3. **Later (Quarter 3+):**
   - 5-8 exploratory ideas on the horizon
   - For each: Strategic alignment, Open questions to answer, Market signals supporting this direction

4. **Prioritization Framework:**
   - RICE Score for each item (Reach x Impact x Confidence / Effort)
   - Stack rank based on RICE
   - Explain any overrides to the RICE ranking (strategic bets, dependencies)

5. **Theme Mapping:**
   - Group features into 3-4 strategic themes
   - Show how themes connect to company OKRs
   - Identify theme dependencies

6. **Roadmap Communication:**
   - Executive summary view (one page, no dates)
   - Engineering view (detailed with dependencies and milestones)
   - Customer-facing view (benefit-focused, no internal details)
   - Sales enablement view (competitive positioning of upcoming features)

7. **Review Process:**
   - Quarterly roadmap review cadence
   - Input sources (customer feedback, analytics, sales requests, support tickets)
   - Governance: Who approves roadmap changes
   - How to say no: Framework for declining feature requests

**Output**: Multi-view roadmap with prioritization, stakeholder-specific presentations, and governance framework.

Create a compelling 10-slide pitch deck for [STARTUP NAME].

**Company Info:**
- Industry: [INDUSTRY]
- Problem: [PROBLEM STATEMENT]
- Solution: [YOUR SOLUTION]
- Market Size: [TAM, SAM, SOM]
- Business Model: [REVENUE MODEL]
- Traction: [METRICS]
- Competition: [COMPETITORS]
- Team: [KEY MEMBERS]
- Ask: [FUNDING AMOUNT]

**Slides:**
1. **Cover**: Company name, tagline, visual
2. **Problem**: Pain points with compelling stats
3. **Solution**: Product demo/screenshots
4. **Market**: Market size & opportunity
5. **Product**: Features & benefits
6. **Business Model**: Revenue streams
7. **Traction**: Growth metrics & milestones
8. **Competition**: Competitive advantage
9. **Team**: Founders & advisors
10. **Ask**: Funding needs & use of funds

For each slide provide:
- Headline
- Key points (3-5 bullets)
- Visual suggestions
- Speaker notes

Create Objectives and Key Results (OKRs) for [TEAM/DEPARTMENT] for [QUARTER].

**Context:**
- Company Goal: [OVERALL OBJECTIVE]
- Team: [TEAM NAME]
- Current State: [WHERE YOU ARE]
- Desired State: [WHERE YOU WANT TO BE]

**Format for each Objective:**

**Objective 1**: [Inspiring, qualitative goal]
- Key Result 1: [Measurable metric with target]
- Key Result 2: [Measurable metric with target]
- Key Result 3: [Measurable metric with target]

**Requirements:**
- 3-5 Objectives per team
- 3-4 Key Results per Objective
- Key Results must be measurable (numbers, %)
- Ambitious but achievable
- Aligned with company goals
- Include tracking method
- Define owner for each KR

**Also provide:**
- Progress tracking template
- Weekly check-in questions
- End-of-quarter evaluation criteria

Transform the following meeting notes into structured minutes with clear action items.

**Meeting Info:**
- Date: [DATE]
- Attendees: [NAMES]
- Duration: [TIME]
- Topic: [MEETING PURPOSE]

**Raw Notes:**
[PASTE MEETING NOTES HERE]

**Generate:**

1. **Meeting Summary** (2-3 sentences)
2. **Key Decisions Made**
   - Decision 1
   - Decision 2
3. **Action Items**
   - [ ] Task description | Owner | Deadline | Priority
4. **Open Questions**
   - Question | Who needs to answer
5. **Next Meeting**
   - Date, time, agenda items

**Format Requirements:**
- Chronological order
- Clear, concise language
- Actionable task descriptions
- Specific deadlines
- Identified owners
- Follow-up items highlighted

Conduct comprehensive competitor analysis for [YOUR COMPANY] in [INDUSTRY].

**Competitors to Analyze:**
1. [COMPETITOR 1]
2. [COMPETITOR 2]
3. [COMPETITOR 3]

**Analysis Framework:**

**For Each Competitor:**

1. **Company Overview**
   - Founded, size, funding
   - Mission & positioning
   - Target market

2. **Product Analysis**
   - Core features
   - Unique selling points
   - Pricing model
   - User experience

3. **Marketing Strategy**
   - Channels used
   - Content strategy
   - Brand voice
   - Social media presence

4. **Strengths**
   - What they do well
   - Competitive advantages

5. **Weaknesses**
   - Gaps & limitations
   - Customer complaints

6. **Market Position**
   - Market share estimate
   - Growth trajectory
   - Customer base

**Deliverables:**
- Competitive matrix (feature comparison)
- SWOT analysis summary
- Positioning map
- Differentiation opportunities
- Strategic recommendations

Create an attractive, inclusive job description for [POSITION] at [COMPANY].

**Role Details:**
- Position: [JOB TITLE]
- Level: [Junior/Mid/Senior]
- Department: [TEAM]
- Location: [LOCATION/REMOTE]
- Salary Range: [RANGE]

**Company Culture:**
- Values: [VALUES]
- Mission: [MISSION]
- Benefits: [KEY BENEFITS]

**Generate:**

**[JOB TITLE]**

**About Us**
[2-3 sentences about company & mission]

**The Role**
[Compelling description of position & impact]

**Responsibilities**
- [Action verb] + outcome-focused description
- [5-7 key responsibilities]

**Requirements**
**Must Have:**
- [Essential skills]
**Nice to Have:**
- [Preferred qualifications]

**What We Offer**
- Salary range (transparent)
- Benefits & perks
- Growth opportunities
- Work environment

**Our Values**
[Brief culture description]

**How to Apply**
[Clear application process]

**Tone**: Inclusive, authentic, inspiring (avoid jargon, gendered language, unnecessary requirements)

Crisis plan for [SCENARIO]:

**Phase 1 (0-2h)**: Assess, assemble team, holding statement
**Phase 2 (2-24h)**: Full statement, stakeholder comms, media response
**Phase 3 (24h+)**: Updates, action plan, reputation rebuilding

**Templates**: Holding statement, full statement, social responses
**Team**: Spokesperson, legal, PR, social media manager
**Channels**: Press release, website, email, social, internal

Empathetic, transparent, action-oriented.

SaaS pricing for [PRODUCT]:

**Models**: Tiered, usage-based, freemium
**Tiers**: Starter/Pro/Enterprise with feature matrix
**Psychology**: Anchor pricing, decoy pricing, value metrics
**Annual vs Monthly**: Discount %, cash flow
**Add-ons**: Premium features, support tiers
**Testing**: A/B test plan, metrics, decision criteria

Data-driven, customer-aligned, scalable.

Remote onboarding for [ROLE]:

**Week 1**: Tech setup, team intros, culture training, buddy assignment
**Week 2**: Project assignment, dept meetings, first deliverable
**Week 3**: Increased responsibility, cross-team collab, milestone
**Week 4**: Full ownership, peer mentoring, 30-day review, goal setting

**Deliverables**: Welcome email, tech checklist, training materials, meeting schedule, success metrics
**Remote-Specific**: Communication norms, time zones, async work, virtual socials